Helpful hints #4: Using Toggl Desktop

Today we’ll talk a bit about the basics of using Toggl Desktop.

Log in with your Toggl username and password, set the first day of the week and let’s get started.

To start tracking time you have 2 options:

• Click on the task name below – Toggl continues tracking for this task.
• Click on the project name below – Toggl creates a new task for the project. You can enter the description of the task in the box as usual.

Once the task is running, you can start or stop the timer by clicking on the good old Toggl button

Now, if you want to change task details, you can click on the Edit link in the running task box. This will open up the editing view, where you can change everything about the task (similar to Toggl web).

After editing the task, click on Save.

Enjoy, and please don’t hesitate to give us feedback!

Helpful hints #3: Finishing a project

Next in the series we have the ending of a project. Once all work on a project is done, the only thing left to do is archiving it. This way you can clear up your screen for new important things.

Let’s get to it then. For example, let’s close the Application design project for Small client.

To do that, you must first click on the project name. This will open up the Edit project view.

Here click on the Close project button which will pop up a confirmation question.

And you’re done! The project is closed and hidden from view.

Now if you wish to see your closed projects, click on the Show inactive projects link and there you have it.

From the Edit project view you can reopen the project, too, if necessary. And that’s all there is to it :)

Helpful hints #2: Completing a task

Completing tasks is the next big questionmark for many Toggl users after manual time entry, so this is what our next tutorial is about.

Marking a task as completed is useful to keep the Tasks for today bar uncluttered. This way you can clear away the tasks you won’t need to track time on anymore this day.

To begin, you have to have at least one task.

Step one is very simple. Just click somewhere on the task to expand the view. You will then see the links for completing or deleting the task or changing its date.

Now click on the Task completed link.

In step two click on the Yes in the confirmation popup if you’re sure. This will mark the the task completed and hide it from the Tasks for today column.

Done! The completed task is now removed from the Tasks for today column and you have a link to the reports section (if the task had today’s date).

We recommend to close the tasks daily and make new ones the next day. This way you can always get aggregated information from the reports.

There are some ideas to make the task-handling more seamless in upcoming releases but more of that later on.

Helpful hints #1: Manual time entry

One of the most frequent questions we get is about changing time of Open Task. So here is a step-by-step tutorial about the issue.

Step one – you need an open task. It doesn’t matter if it’s running or not.

Step two, click on the time (either running or stopped). This is what you should see. Click on the Stop the time link and let’s continue.

Step three. Enter the new time for the task. Easiest is to use 23 for 23 minutes, or 1,5 for 1:30 hours. You can enter time in many ways – more formats are described in the FAQ.

Final step – Press Enter or click anywhere on the screen to save the entry. That’s it!